Room Booking Request

Welcome to the Room Booking Request Form. Please fill in all fields as required. Please note that based on the academic scheduling timeline and room availability your first preference may not be available. We will do our best to accommodate all your needs.

Request a revision to a current booking 
Please fill out the Room Booking Change Request Form
 
Book multiple spaces for a large event
For complex booking requests, please contact the Central Booking Office directly by email cbo.okanagan@ubc.ca
 
Contact Information
Type of Activity

Student Study Space Rules

  1. Requests must be made in advance. Booking requests will be responded to within 24 hours, except on weekends.
  2. 2 hour limit per day. Requests for reoccurring bookings can be submitted 2 weeks prior to the first requested date. Reoccurring bookings cannot exceed 30 days.
  3. If you request the space you must be in attendance during the meeting.
  4. Respect the space, reset the room if you move tables and remove personal belongings.

Event Set Up:

  • Once approved, you are responsible for submitting a work order to Facilities Management for all events that require set-up.
  • Work orders must be submitted two weeks prior to the start date of the event.
  • To enter work orders please visit www.helpdesk.ok.ubc.ca
Is there an entrance or registration fee for participants attending this event?
Is there a vendor fee being charged for this event?
Will there be vendors selling items/services at this event and be receiving funds?

Where a fee is charged:

Cost Recovery: Rates charged, when taken together with any other benefits received by UBC relating to the booking, should at least achieve direct (e.g. to cover administrative, maintenance and/or audio-visual support necessary for the booking) and appropriate indirect cost recovery. (Costs for consideration are; room rental fees, catering, facilities, IT, extraordinary cleaning and or damages).

Learn more >>

Academic Details
Is this booking related to a senate-approved academic course?
Booking Details
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Event Details
Enter details, i.e. every Monday and Thursday, or first Friday of every month.

SOCAN and Re: SOUND licences are required for events held in UNC 200 with music. This is a per-event fee. Learn More >>

Rooms
Use the new Online Timetable tool to check room availability.
Room #1
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Room #2
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Room #3
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Room #4
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Room #5
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Room #6
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For questions about this form, please contact:

Central Booking Office

Privacy Notification

Your personal information is collected under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA) . This information will be used for general access and usage of the UBC Forms System. Questions about the collection of this information may be directed to webadmin.ok@ubc.ca.